Exhibitors | PHIMA

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	Vendor Schedule
	Booth Packages
	Sponsorship

For Registered Vendors:

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	AV Form
	Drayage & Furniture
	Add a Sponsorship/Purchase Additional Tickets

Overview

PHIMA is pleased to announce that our 74th Annual Meeting is being held May 14-16, 2012 at the Penn Stater in State College, PA. This year’s theme is “You Can’t Stop the HIM Beat” and we are encouraging you to decorate your booth with a “Hairspray” or 1960’s theme.

We acknowledge the importance of the exhibit hall location and amount of time exhibitors have to meet and greet the 300+ attendees. This year, we have arranged the agenda so the vendors have a minimum of 14 hours of exhibit time as well as a game at each booth to encourage all attendees to visit. The exhibit hall is only steps away from the educational sessions and there will be a number of events in the vendor area.

As a vendor, you do not want to miss out on the 2012 PHIMA Annual Meeting opportunity. Make sure to reserve your booth by February 22, 2012 to get the early bird registration plus a premier booth location.

We are looking forward to seeing you in May 2012 in State College!

Laura J. Rizzo, MHA, RHIA
President, PHIMA

Vendor Schedule

Monday, May 14th

9:00 am-1:00 pm
Vendor Registration & Exhibit Hall setup

2:00 pm-3:00 pm
Grand Opening & Ribbon Cutting for Exhibit Hall (dessert served)

3:00 pm-5:30 pm
Educational Sessions & Exhibit Hall Open

6:00 pm-7:30 pm
President’s Reception

Tuesday, May 15th

7:30 am-8:30 am
Breakfast with the Vendors in Exhibit Hall

8:30 am-12:15 pm
Educational Sessions and Exhibit Hall Open

12:15 pm-1:45 pm
Vendor Appreciation Lunch

2:00 pm-5:30 pm
Education Sessions and Exhibit Hall Open

5:30 pm–7:00 pm
Dinner and Business Meeting

7:00 –
Vendor Tear Down

Booth Packages

Exhibit Booth	Basic Single Booth	Premier Single Booth	Double Premier Booth
Booth Size	8 X 10	8 X 10	8 X 20
Table	1 – 6’	1 – 6’	2 – 6’
Vendor Sign	Yes	Yes	Yes
Premier Location	NO	Yes	Yes
Chairs	2	2	4
Security	Yes	Yes	Yes
Text Ad In Program Book (No pictures)	1/4 Page	1/2 Page	1 Page
Electric Service (110 W)	Included	Included	Included
Internet Service	$50	$50	Included
CE Credits For Attending Sessions	NO	Yes	Yes
Tickets for President's Reception (Monday)	Tickets Included	Tickets Included	Tickets Included
Tickets for Vendor Luncheon (Tuesday)	2 Tickets Included Additional Can Be Purchased	3 Tickets Included Additional Can Be Purchased	4 Tickets Included Additional Can Be Purchased
Tuesday Dinner	Tickets Included	Tickets Included	Tickets Included
Price Structure	$650 prior to 2/22/12 $775 after 2/22/12	$1200 prior to 2/22/12 $1375 after 2/22/12	$1500 prior to 2/22/12 $1675 after 2/22/12

Sponsorship

Sponsorship Opportunity	Cost	Benefit
Monday Afternoon Break	$500	Company sign & literature will be displayed and noted in the Program book.
President’s Reception (Monday)	$2,500	Company sign & literature will be displayed and noted in the Program book.
President's Reception Entertainment (Monday)	$500	Company sign & literature will be displayed and noted in the Program book.
Tuesday Breakfast	$1,000	Company sign & literature will be displayed and noted in the Program book.
Tuesday Luncheon	$1500	Company sign and literature will be displayed and noted in the Program book.
Tuesday Dinner	$2,000	Company sign & literature will be displayed and noted in the Program book.
Keynote Speaker (Monday or Wednesday)	$1,500	Company sign & literature will be displayed and noted in the Program book.
PHIMA Scholarship Donation	$500 per student	Company’s donation will be noted in the Program book and a company representative will sit with the student at a special table at the Tuesday dinner. A company representative will present the award.
Product Donation – Binder/Bag (with your Company Logo)	$2500 full sponsorship or $1500 partial	Company donation will be noted in the Program book.
Speaker	$300	Allows you to introduce speaker, provide literature in education session and have your name or logo posted in the room.
Product Donation – Name Tag Neck Wallets (with your company logo)	SOLD	Company donation will be noted in the Program Book.